Development & Outreach Director (Full-time) 

The Historic Wilmington Foundation is a non-profit, 501(c)(3) organization founded in 1966 to preserve and protect the irreplaceable historic resources in Wilmington and the Lower Cape Fear.  HWF is the region’s leader in preservation, known for its historic plaque program, Tar Heels Go Walking field trips, and Legacy Architectural Salvage.

CANDIDATE GUIDELINES 
This search is being conducted by the Historic Wilmington Foundation Board of Trustees. All submissions will be acknowledged and are confidential to the hiring committee. Interested candidates should submit materials to: president@historicwilmington.org

Please include a resume, 2-3 professional references, and a cover letter with information regarding how you learned of the position, a description of how your qualifications and experience match HWF’s needs and mission, and your salary expectations.

All candidate submissions will be accepted until the position is filled. Salary is commensurate with experience. A comprehensive benefits package is also included and consists of health insurance, time off, and retirement savings with an employer match.

POSITION SUMMARY:

The Historic Wilmington Foundation (HWF) Development & Outreach Director manages and directs HWF’s development, marketing, communications, and member support functions, and has responsibility for recruiting sponsors, donors and members, writing grants, and designing and coordinating signature fundraising events. The position utilizes communications skills, including copywriting and graphic design. HWF’s Development & Outreach Director communicates the organization’s mission, initiatives, events and progress to members and the broader public through newsletters, fundraising appeals, website updates/maintenance, and social media. Through collaboration and communication, the HWF Development & Outreach Director helps create, grow, and celebrate connections that allow HWF to perfume its mission and strengthen its impact on the people and places HWF serves.  

Job Duties:

• Identify, research, and write grants to support HWF’s programs and projects.
• Develop relationships with potential new donors and sponsors, and maintain relationships with existing donors and sponsors, by identifying and communicating shared goals, highlighting mutual benefits, and building personal connections through regular engagement and expressions of gratitude.
• Utilize creative writing, copy editing, and graphic design skills to produce social media posts, newsletters, press releases, website pages, event programs and signage, mid-year and end of year appeals, and annual reports.
• Manage HWF’s social media presence on Facebook, Instagram, and other platforms.
• Organize HWF’s hallmark events, including the Azalea Festival Home Tour, the Annual Fall Fundraiser, Preservation Month events, and other smaller events throughout the year.
• Support HWF’s mission by working with the Executive Director to identify opportunities to partner with, support, and educate community stakeholders, including HWF members, community nonprofits, schools and neighborhood and civic organizations.
• Utilize NEON, or other customer relationship management platform, to record interactions with and contributions by sponsors, donors, members and volunteers and use this data to identify successful campaigns and regularly follow up with valued supporters to sustain engagement.
• Update the website regularly, including general maintenance as well as the addition of webpages for new events, initiatives, etc.
• Coordinate volunteers, enacting simple outreach strategies to organize and maintain ongoing volunteer relationships.
• Ensure that all public presentations and marketing reflect and support HWF’s mission, content strategy, and organizational branding.
• Other duties as assigned.

Qualifications:

• A degree in nonprofit management, business, communications, marketing, public history or a related field.
• Experience working with a similar historic preservation organization or with a non-profit or other organization in a related field.
• 1-3 years of development/fundraising experience and event planning.
• Interest in historic preservation and history.
• Ability to work in a small team environment.

Physical Demands:

• Sitting for extended periods of time
• Use of computer for extended periods of time

Office Manager (Full-time) 

The Historic Wilmington Foundation is a non-profit, 501(c)(3) organization founded in 1966 to preserve and protect the irreplaceable historic resources in Wilmington and the Lower Cape Fear.  HWF is the region’s leader in preservation, known for its historic plaque program, Tar Heels Go Walking field trips, and Legacy Architectural Salvage.

CANDIDATE GUIDELINES 
This search is being conducted by the Historic Wilmington Foundation Board of Trustees. All submissions will be acknowledged and are confidential to the hiring committee. Interested candidates should submit materials to: president@historicwilmington.org

Please include a resume, 2-3 professional references, and a cover letter with information regarding how you learned of the position, a description of how your qualifications and experience match HWF’s needs and mission, and your salary expectations.

All candidate submissions will be accepted until the position is filled. Salary is commensurate with experience. A comprehensive benefits package is also included and consists of health insurance, time off, and retirement savings with an employer match.

POSITION SUMMARY:

HWF’s Office Manager is responsible for supervising the day-to-day operations and maintenance of HWF’s Headquarters. The Office Manager serves as the lead staff member for the operation of HWF’s data and archival systems, including Neon CRM, Box, Google Drive, and physical files. The Office Manager serves as an executive assistant to the organization’s Executive Director. 

Job Duties

Reception:

Supervise reception employees and volunteers to ensure the following is completed during all office hours (M – F, 10 AM – 4 PM).

• Answering phones; taking messages via email to proper employees.
• Providing excellent customer service.
• Opening and sorting mail.
• Operating point-of-sale system for memberships, donations,
• plaques, event tickets.
• Provide training for new reception employees and volunteers; maintain an office handbook.

Membership & Appeals 

• Process new memberships, renewals, sponsorships and donations.
• Ensure membership renewals are mailed by the 1st of each month.
• Collaborate with Outreach/Development Director to facilitate annual mailings (mid-year and end-of-year appeals) and sponsorships.

Data Systems & Archives

• Manage NEON donor database system by processing all incoming Memberships, donations, sponsorships, and point-of-sale
• features (registrations).
• Collaborate with Accountant and Outreach/Development Director to ensure NEON corresponds with QuickBooks.
• Organize online (Box) and physical files.
• Supervise data entry and archives volunteers.

Property Management

• Serve as a liaison between the Executive Director and landlord of, and contracted labor performing maintenance on, the HQ building, including (but not limited to) housekeeping, grounds, HVAC, pest control.
• Ensure regular maintenance tasks are performed on the HQ building, including (but not limited to) light cleaning, air filters, smoke and carbon monoxide detectors. 

Executive Assistant

• Manage HWF’s calendar to track events, programs, meetings.
• Assist in the preparation of materials for trustees, including (but not limited to) annual board binders, meeting agendas, minutes, financial reports, and executive director reports.
• Provide staff support to the Plaque Committee and Tar Heels Go Walking program,
• Such other duties as assigned.